Deep Insight Inc (hereinafter referred to as "the Company") recognizes the importance of protecting personal information and complies with the Act on the Protection of Personal Information (hereinafter referred to as the "Personal Information Protection Act"). In light of the importance of protecting personal information, Deep Insight Inc complies with the Act on the Protection of Personal Information and has established the following personal information protection policy (hereinafter referred to as the "Privacy Policy"). The Company has established the following Personal Information Protection Policy and is committed to appropriate management of this policy. Unless otherwise specified in this Privacy Policy, the definitions of terms used in this Privacy Policy shall be in accordance with the provisions of the Personal Information Protection Law.

1. Collection of Personal Information

The Company collects personal information (meaning personal information as defined in Article 2, Paragraph 1 of the Personal Information Protection Law. The same shall apply hereinafter). (the same applies hereinafter).

2. Purpose of Use of Personal Information

Personal information collected by the Company will be used for the following purposes

(1) To provide our services

(2) To respond to inquiries regarding our services

(3) To provide information on our services and other information through mail magazines, etc.

(4) To respond to violations of the Company's terms, policies, etc. ("Terms, etc.") regarding the Company's services

(5) To notify you of changes to the Terms of Service, etc.

(6) To improve our services and develop new services

(7) For employment management and internal procedures (regarding personal information of executives and employees), and for selection and communication in recruitment activities (regarding personal information of applicants)

(8) To manage shareholders and to comply with procedures required by the Companies Act and other laws and regulations (regarding personal information of shareholders, stock acquisition right holders, etc.)

(9) To prepare statistical data related to our services in a format that does not allow individuals to be identified

(10) For other purposes incidental to the above purposes of use


3. Change in Purpose of Use of Personal Information

We may change the purposes of use of personal information within the scope reasonably deemed to be relevant, and in the event of such change, we will notify the individual who is the subject of the personal information (hereinafter referred to as "the individual") or publicly announce such change. 

4. Restrictions on the Use of Personal Information

We will not handle personal information beyond the scope necessary to achieve the purpose of use without the consent of the individual, except as permitted by the Personal Information Protection Law and other laws and regulations. However, this does not apply in the following cases

(1) When required by law

(2) When it is necessary for the protection of a person's life, body, or property, and it is difficult to obtain the consent of the person

(3) Cases in which the provision of personal information is particularly necessary for improving public health or promoting the sound growth of children and in which it is difficult to obtain the consent of the person

(4) Cases in which the provision of personal information is necessary for cooperating with a national agency, a local government, or an individual or entity entrusted by either a national agency or local government to execute affairs prescribed by law, and in which obtaining the consent of the individual is likely to impede the execution of such affairs.

5. Proper Acquisition of Personal Information

5.1 We will acquire personal information in an appropriate manner and will not acquire it through deception or other wrongful means.

5.2 Except in the following cases, we do not acquire personal information requiring special consideration (as defined in Article 2.3 of the Personal Information Protection Law) without obtaining the prior consent of the person concerned. 

(1) Cases falling under any of the items of Paragraph 4

(2) Where the Required Information is disclosed by the Individual Concerned, a national agency, a local government, a person listed in each item of Article 76, Paragraph 1 of the Personal Information Protection Law, or any other person specified by the Rules of the Personal Information Protection Commission.

(3) Cases in which the Required Personal Information is obtained by visually observing or photographing the principal person, which is evident from the external appearance of the principal person

(4) Where the Company receives the Required Personal Information from a third party and the provision of the Required Personal Information by the third party falls under any of the items of Paragraph 7.1.

5.3 When we receive personal information from a third party, we will confirm the following items in accordance with the rules of the Personal Information Protection Committee. However, this excludes cases in which the provision of personal information by the third party falls under any of the items in Paragraph 4 or Paragraph 7.1.

(1) The name and address of the Third Party and, in the case of a juridical person, the name of its representative (in the case of an unincorporated association with a designated representative or administrator, the name of its representative or administrator)

(2) The circumstances of acquisition of the relevant personal information by the third party

6. Safe Management of Personal Information

We supervise our employees as necessary and appropriate to ensure that personal information is safely managed against risks such as loss, destruction, falsification, and leakage of personal information. In addition, when we outsource all or part of the handling of personal information, we will provide necessary and appropriate supervision to ensure that the outsourced company manages personal information safely.

7. Provision to Third Parties

7.1 We will not provide personal information to third parties without obtaining the prior consent of the individual, except in cases falling under any of the items in Section 4. However, the following cases do not fall under the provision of personal information to third parties as stipulated above

(1) Cases in which personal information is provided in conjunction with the outsourcing of all or part of the handling of personal information within the scope necessary for the achievement of the purpose of use

(2) When personal information is provided as a result of the succession of business due to merger or other reasons.

7.2 Notwithstanding the provisions of Section 7.1, except for cases falling under any of the items of Section 4, we will not provide personal information to third parties (except for countries designated by the Rules of the Personal Information Protection Commission under Article 24 of the Act on the Protection of Personal Information) located in foreign countries. (excluding those who have established a system that conforms to the standards designated by the Rules of the Personal Information Protection Commission based on Article 24 of the Personal Information Protection Law). In the event that we provide personal information to a third party located in a foreign country (excluding countries designated by the Personal Information Protection Commission Regulations in accordance with Article 24 of the Personal Information Protection Law), we will obtain the prior consent of the individual to the effect that the personal information may be provided to the third party.

7.3 When we provide personal information to a third party, we will create and preserve records in accordance with Article 25 of the Personal Information Protection Law.

7.4 When we receive personal information from a third party, we shall perform the necessary confirmation in accordance with Article 26 of the Personal Information Protection Law, and create and preserve a record of such confirmation.

8. Disclosure of Personal Information

When we receive a request for disclosure of personal information from an individual in accordance with the provisions of the Personal Information Protection Law, we will disclose the information to the individual without delay after confirming that the request is made by the individual himself/herself (if the relevant personal information does not exist, we will notify the individual to that effect). (If such personal information does not exist, the Company will notify the individual to that effect. However, this does not apply to cases in which we are not obligated to disclose the information under the Personal Information Protection Law or other laws and regulations.

9. Correction of Personal Information

If the Company receives a request for correction, addition, or deletion of personal information (hereinafter referred to as "Correction, etc."), the Company will, after confirming that the request is made by the person himself/herself, conduct the necessary investigation without delay to the extent necessary to achieve the purpose of use, correct the content of the personal information based on the results, and notify the person to that effect. (If we decide not to make such corrections, we will notify the individual to that effect.) (If the Company decides not to make such corrections, the Company will notify the individual to that effect. However, this shall not apply in cases where the Company is not obligated to make such corrections, etc. under the Personal Information Protection Law or other laws and regulations.

10. Suspension of Use of Personal Information

(hereinafter referred to as "suspension of use, etc.") in accordance with the provisions of the Personal Information Protection Law, or suspension of provision of personal information (hereinafter referred to as "suspension of provision") in accordance with the provisions of the Personal Information Protection Law, on the grounds that the personal information has been provided to a third party without the consent of the person concerned In such cases, if it is found that there is a reason for the request, we will, after confirming that the request was made by the person himself/herself, suspend the use or provision of the personal information without delay, and notify the person to that effect. However, this shall not apply in cases where we are not obligated to suspend the use or provision of personal information under the Personal Information Protection Law or other laws and regulations.

11. Handling of Anonymous Processed Information

11.1 We will handle anonymously processed information (meaning that set forth in Article 2.9 of the Act on the Protection of Personal Information, and limited to that which constitutes the Anonymous Processed Information Database, etc. set forth in Article 2.10 of the same Act. The same shall apply hereinafter).

11.2 When we create Anonymous Processed Information, we will take measures for security control in accordance with the standards set forth in the Rules of the Personal Information Protection Commission.

11.3 When we have created anonymized Processed Information, we will disclose the items of information about individuals contained in such anonymized Processed Information in accordance with the Rules of the Personal Information Protection Commission.

11.4 When we provide anonymized Processed Information (including information prepared by us or provided by a third party) to a third party, we will, in accordance with the Rules of the Personal Information Protection Commission, publicly announce in advance the items of information concerning individuals included in the anonymized Processed Information to be provided to the third party and the method of providing such information, and clearly indicate to such third party that such information is anonymized Processed Information The third party will be notified that the information is anonymized processed information.

11.5 In handling Anonymous Processed Information, we will not (1) compare Anonymous Processed Information with other information in order to identify the individual whose Personal Information was used to create the Anonymous Processed Information, or (2) obtain information regarding descriptions, etc. deleted from the relevant Personal Information, personal identification codes, or processing methods used in accordance with Article 36-1 of the Personal Information Protection Law ((2) only with respect to such Anonymous Processed Information provided by a third party).

11.6 We shall take necessary and appropriate measures for the secure management of anonymized processed information, handle complaints regarding the creation or other handling of anonymized processed information, and take other necessary measures to ensure the proper handling of anonymized processed information, and shall endeavor to publicly announce the details of such measures.

12. Use of Cookies and Other Technologies

Our services may use cookies and similar technologies. Users who wish to disable cookies may do so by changing the settings on their web browsers. However, if you disable cookies, you may not be able to use some of the features of our services.

13. Contact

Please direct requests for disclosure, opinions, questions, complaints, and other inquiries regarding the handling of personal information to the following contact.

Office Circle N Gotanda 806, 5-22-37 Higashi-Gotanda, Shinagawa-ku, Tokyo 141-0022, Japan
Deep Insight Inc.
E-mail address: contact@deepinsight.co.jp
(Please note that the office hours are from 10:00 a.m. to 6:00 p.m. on weekdays.)

14. Continuous Improvement

We shall review the status of our operations regarding the handling of personal information from time to time and strive for continuous improvement, and may change this Privacy Policy from time to time as necessary.

Enacted on May 9, 2022